Lilly Theater Manager
Position Description
LILLY THEATRE MANAGER
DATE: January, 2011
REPORTS TO: Director of Interpretation
OVERVIEW:
Provides leadership and management of the Lilly Theater within The Children’s Museum of Indianapolis. Oversees theater operations to ensure the theater is modified and maintained in accordance with the highest TCM standards. Supervises the Lilly Theater full- and part-time staff. Works in tandem with the Director of Interpretation on new show initiatives and current shows that provide the highest quality immersive and transformational experiences for the children and families who visit the museum. Develops, allocates, monitors and manages the comprehensive annual financial plans.
ESSENTIAL RESPONSIBILITES:
1. In tandem with the Director of Interpretation and theater staff, provides leadership on new show initiatives that provide the highest quality immersive and transformational experiences for the children and families who visit the museum, including long range planning.
2. Is knowledgeable about museum exhibits (current and upcoming) and family learning as it relates to theatre performances.
3. Ensures that full- and part-time staff are provided with training and professional development opportunities pertaining to exhibits and family learning.
4. Provides recommendations and completes written proposals for Lilly Theater productions and special programs to ensure the most appropriate and highest quality shows.
5. In collaboration with the Director of Interpretation selects Lilly Theater production/design team for each production.
6. Provides leadership with the production design team and participates in the pre-production planning for new shows.
7. Negotiates contracts and hires production/design team. Negotiates contracts and hires actors after auditions/casting by play director.
8. Negotiates with playwrights and publishers to obtain rights and payment of royalty and permission on cut scripts.
9. Directs at least one show per year.
10. Assists the Director of Interpretation, the Lilly Theatre Staff and production team throughout the pre-production process and throughout the run.
11. Ensures that artistic and technical production quality is maintained throughout the run of shows, attending sufficient rehearsals to ensure full knowledge of each production’s needs and keeping the Director of Interpretation informed of changes.
12. Maintains expert level of knowledge of show schedules for school groups and public. Promotes shows through external and internal collaboration and cross-departmental communications.
13. Ensures that the Lilly Theatre reservation calendar and monthly schedule is maintained and communicated.
14. Ensures professional, effective and efficient daily operations of the theater to include ample staffing, hours of operations, marketing requests, and achieving exceptional customer service standards.
15. Oversees the inventory, maintenance, preservation and upgrades of equipment and ensures professional appearance and standards of safety, cleanliness and organization of theater.
16. Oversees the rental requests for the Lilly Theater and the creation of a monthly schedule that includes rentals.
17. Collaborates with the Supervisor/Chief Technician on technical requirements and technical support. Ensures proper staffing for after-hour events for theaters.
18. Creates, maintains and communicates Lilly Theater monthly schedule and production schedule. Leads monthly Lilly Theater meetings.
19. Develops, allocates, monitors and manages the annual financial plan for the theater. Responsible for developing, monitoring and reporting a budget for each play.
20. Responsible for ensuring accurate documentation of attendance numbers for the theater.
21. Selects, hires, nurtures, and retains the most skilled and diverse full-time and part-time staff.
22. Assists with front-of-house duties.
23. Liaison for the museum and the theater community and universities. Builds and maintains beneficial relationships. Attends local theater productions on a regular basis.
REQUIREMENTS:
1. Bachelor’s degree in management/business, education or theater arts administration preferred.
2. A minimum of four years successful people and budget management experience in both a creative and operational environment.
3. Strong background in financial planning and a minimum of three years experience in management/theatre management.
4. Proven track record of developing diverse staff as well as mentoring, delegation, training, and evaluation.
5. Ability to work with a dynamic staff with a variety of backgrounds and professional experiences.
6. Excellent verbal and written communication skills.
7. Proven experience in delivering exceptional customer service and modeling great service behavior.
8. Attention to detail and ability to handle multiple responsibilities.
9. Excellent problem solving and negotiation skills.
10. Able to work a flexible schedule, including weekends, evenings, and holidays.
ADA REQUIREMENTS:
1. Required to view computer monitor, review documents, process paperwork, observe theater performances, make public presentations.
2. Must be able to handle communications by telephone contact, one-on-one conversations, radio contact and public presentations.
3. Must be able to handle keyboard and calculator use and paperwork processing.
4. Required to negotiate stairs, and sit/stand for extended periods of time.
